Applicant information

Information on data protection and the processing of your personal data as part of the application process

At LEWA GmbH, we take data protection very seriously and endeavor to protect your data in the best possible way. We are therefore happy to inform you about the way in which your personal data is processed in our company.

Your data is processed in the name and on behalf of

LEWA GmbH

Ulmer Straße 10
71229 Leonberg

E-mail address: Lewa@lewa.de
Phone: +49 7152 14-0

Fax: +49 7152 14-1303

Responsible and managing directors: Dr.-Ing. Martin Fiedler, Stefan Glasmeyer

processed. You can contact our data protection officer Mr. Dieter Grünke at audius GmbH, Kranstraße 8, 70499 Stuttgart or by e-mail at datenschutz@lewa.de.

All contact details and further information on data protection can also be found on our website.

We process the following categories of personal data in particular

• Your master data (first name, surname, name affixes and nationality),
• Your contact details (private address, (mobile) telephone number, e-mail address),
• Your application data (CV, certificates),
• and, if applicable, log data from our IT systems in the case of an application received electronically.

As a rule, your personal data is collected directly from you as part of the application process. In addition, we may have received data from third parties (e.g. a recruitment agency).

We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG) and all other relevant laws (e.g. BetrVG, ArbZG, etc.).

Your personal data transmitted during the application process will be processed by us for the following purposes:

• internal processing of your application,
• Decision-making for the establishment of an employment relationship,
• Contact us using the contact details you have provided,
• Forwarding of your application data within LEWA-GmbH for internal purposes (e.g. specialist department, works council, finance department for reimbursement of interview costs),
• longer-term storage of your application data, even after the advertised vacancy has been filled, provided you have consented to this.

The lawfulness (legal basis) for the processing of your data results from your consent in the case of longer-term storage (pursuant to Art. 6 para. 1 lit. a GDPR), from the implementation of pre-contractual measures or for the establishment of an employment relationship (pursuant to Art. 6 para. 1 lit. b GDPR in conjunction with. § 26 para. 1 BDSG), the fulfillment of a legal obligation (pursuant to Art. 6 para. 1 lit. c DS-GVO) or to safeguard the legitimate interests of LEWA GmbH or third parties, such as internal communication, defense against claims, investigation of criminal offenses or other administrative purposes (pursuant to Art. 6 para. 1 lit. f DS-GVO).

If we wish to process your personal data for a purpose not mentioned above, we will inform you in advance.

The data you provide us with, such as your name, address, e-mail address, CV, reference documents, any documents from recruitment tests, etc., will only be processed by us internally and will not be passed on to third parties. If necessary, your personal data will only be passed on to third parties with your consent, unless there is a legal obligation to do so or to protect the rights, property and security of LEWA GmbH. Data will not be transferred to a third country.

Your data will only be stored by us for as long as is necessary to process your application. Subsequently, if your application is unsuccessful, this data will be deleted after a waiting period of 6 months due to a legitimate interest in a burden of proof in proceedings under the General Equal Treatment Act (AGG), if there are no other legal obligations to retain the data. If your application is successful, your personal data will be stored for as long as we are legally obliged to do so. This regularly results from legal obligations to provide evidence and retain data, which are regulated in the German Commercial Code and the German Fiscal Code, among others. The storage periods are up to ten years. In addition, personal data may be stored for the period during which claims can be asserted against us (statutory limitation period of three or up to thirty years).
If you have consented to the long-term storage of your application data as part of the application process, we will store this data until you withdraw your consent or we delete your stored data on our own initiative.

Insofar as external service providers come into contact with your personal data, we require mandatory legal, technical and organizational measures to comply with data protection regulations.

You have the right to information about your personal data stored by us at any time. We will also correct your data at your request if errors are found in the storage. At your request, we will of course also delete all your personal data, provided that we are not required to comply with any statutory retention obligations. In such cases, we will restrict your data for further processing so that it can no longer be used. You also have the right to receive the data you have provided in a structured, commonly used and machine-readable format. Furthermore, you have the right to withdraw your consent at any time.

Right to object on a case-by-case basis:

If we process your data to protect legitimate interests, you can object to this processing on grounds relating to your particular situation. We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the establishment, exercise or defense of legal claims.

Please contact the above-mentioned contact address or our data protection officer in all cases of information, correction, deletion, restriction or revocation.

If you are of the opinion that your data is not being processed by LEWA GmbH in accordance with the applicable data protection laws, you have the right to lodge a complaint with a data protection supervisory authority.

The provision of your data is necessary for the processing of your application and is voluntary on your part. However, we cannot process your application without this provision. If you withdraw your consent, your personal data will not be processed any further.

Your data will not be used by us for automated decision-making or profiling.

Yours sincerely

LEWA GmbH